No matter how big or small an organization needs a dedicated and qualified employee. You want to give a candidate the feeling that they are a part of a company as soon as they join. You must engage in onboarding to ensure your new hires are at ease in their roles. 

One of the fundamental pillars of successful hiring is onboarding. Unfortunately, it’s a process that’s too frequently overlooked and undervalued. An efficient onboarding procedure can either set new hires on the path to success in your business or point them in the wrong way as a formal introduction. This article will discuss employee onboarding and ways of improving onboarding for business success.

Employees expect a hassle-free onboarding process from their employers. A smooth onboarding improves new hires’ retention rate and the company’s reputation. Studies have shown that employees who experienced a smooth onboarding process are more likely to have a favorable opinion of the business and stay on board for over three years. Companies that have a practical onboarding approach are more likely to keep their employees than those that don’t.

Onboarding new employees is easier said than done, but it is not! With the help of employment verification services, businesses may ensure a seamless onboarding experience.

Ways of Improving Onboarding

  • Onboarding is Not the Same as Orientation.

First and foremost, onboarding and orientation, which are very different processes, impact how long employees stay on the job. During orientation, a new employee understands the company’s beliefs, objectives, culture, workplace safety, paid time off policies, pay practices, benefits, and administrative policies. Onboarding lasts for three to six months and involves the paperwork completed during orientation.

  • The First Impression Is Everything

Making a great first impression on employees is crucial for retaining them because opinions are established in just a fraction. The most excellent method to make a lasting impression is to plan a thorough onboarding process that addresses any challenges that an employee may be experiencing. Your company should make sure they position themselves as doing something better, and it would be beneficial to partner with them. This encourages a worker to prefer your company over others. 

Digitizing documents and putting data in a network or cloud is a simple method to keep organized. You should stay in touch with the new hires throughout the onboarding process to ensure they feel welcome.

  1. Automate Processes

The complicated and time-consuming process of onboarding keeps the HR division busy all the time. Companies should automate the procedure whenever possible to limit the time and scope of errors. Modern employment verification businesses offer innovative platforms that automate the onboarding process using digital tools. Businesses can reduce expenses by automating the onboarding procedure. Manually reviewing resumes, uploading and checking the data on submitted documents, and creating employee profiles take a lot of time.

However, with automated procedures, it is simple to collect and authenticate the verification documents, and even offer letters can be quickly customized. With its SmartOnboard platform, Repute’s Open Talent Network automates employment verification checks. Candidates can provide their documents using Digilocker or by scanning and uploading them. As a result of the platform’s ability to link thousands of businesses together on a blockchain network, employee documentation may be validated directly at the source. Through the automated process, new hires can have a smooth process.

  1. Cut Paper with Digitalization

The onboarding procedure can be digitized to a large extent, which will lessen the amount of paper used. Since most people now engage digitally and online communication has become more popular than in-person contact, you should look for talent online. Additionally, digitization reduces the likelihood of fraud and the extent of human errors.

  1. Share Documents Handily

Businesses typically have a prolonged onboarding process that takes days to complete and lengthy wait times for manually entering data. Software-assisted scanning and data capture lessens anxiety and accelerates the onboarding process. A software platform can gather, understand, and categorize information quickly and copy and scan information much more quickly.

Candidates can scan and upload documents or use Digilocker on the SmartOnboard platform. Document scanning also limits the potential for fraud and manual errors, and the scanned documents are then checked.

  1. Digitize Important Documents

Since the advancement of technology, the workplace has undergone a significant change. Document digitization is essential because data is always available, and you don’t have to go through piles of paper to find what you need. Additionally, recent hires desire digital versions of essential documents. Scanning a paper, storing it as a PDF, and transferring it to the cloud are simple ways to digitize documents. Anyone with access can therefore use a remote connection to access them whenever they wish. Document digitization may need some time, but it is always beneficial.

Wrapping Up

It may seem challenging to go from a manual, traditional onboarding procedure to one that is automated and uses modern tools. To ensure a seamless and easy onboarding, businesses should make the switch. It is possible to carry out employment verification checks quickly and accurately, ensuring that the right candidate is hired.

Companies might get help from companies that verify employment. Repute’s Offer Manager enables HR teams to digitally negotiate with candidates and deliver personalized offer letters while tracking offer acceptance. The background check and employee onboarding processes are both automated by the SmartOnboard platform. New hires can upload their documents on the platform, which are quickly verified by trustworthy sources thanks to the Repute Network’s blockchain platform that connects thousands of businesses. This expedites onboarding and eliminates errors in the process.